Five Tips and Tricks to Planning the Ultimate Outdoor Party

Wedding table and chair rentals

Ah, summertime: The time of year for relaxing by the pool. Actually, not quite — its time to put together the ultimate backyard party. What you’ll need: A way to stay organized throughout the planning process, some friends and family, and party rental equipment.

Here are a few essential things to keep in mind when planning your outdoor party this summer:

The invitations. What good would a dance floor rental be if there was no one to use it? Spread the word by either using traditional snail mail party invites (which will make your guests feel appreciated) or by creating a closed Facebook group. Using social media can help you advertise your party, and it will allow you to be able to reach all your guests at once if you need to change the date or time unexpectedly.

Ask for help. The party rental supply industry employs roughly 34,610 people, so it may be helpful to hire professionals to set up and tear down the equipment so you have one less thing to worry about. Equipment such as party tent rentals and canopy rentals can be quite heavy and dangerous to maneuver, so it is best to leave it to the professionals.

Food. This is a no-brainer. If you are going to have a backyard summer party, you are going to need food. If you are throwing a party for a bunch of teenagers or younger children who will be running around all afternoon, they’re going to get hungry at some point. Opt for finger foods that don’t require a lot of prep work.

Drinks. For those throwing a 21-and-over party, an outdoor bar rental can really impress your guests – and it will come fully stocked with whatever you want to have served. Always make sure that you are using glasses and cups that aren’t easily breakable. Picking up plastic cups or wine glasses from the dollar store is a great investment.

Safety first. Make sure your backyard is bulletproof (i.e. party proof) if alcohol is involved, you won’t want anyone tripping over poorly-placed benches. If you have a pool and plan on using it, create a fun sign that highlights some safety rules your guests should abide by.

If you think of anything else you may need in order to throw the ultimate summer party, such as outdoor lighting or heaters, don’t hesitate to request those from the supply rental company. There are 3,245 party rental supply businesses located in the United States (an industry that generates around $2 billion a year), and each one of them wants to make sure your party is perfect.

Leave a Reply